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SignNow vs DocuSign: How To Choose the Best Option for Your Business

Will Cannon

In this article, we’ll pit SignNow against DocuSign. We’ll analyze both electronic signature apps to answer a simple question: Which one is better?

We’ll evaluate both apps based on the following:

  • Price
  • Online Reviews
  • Features
  • Security
  • Customization

By the end of the article, you’ll know exactly which platform is the right one for you.

Let’s get started!

Introducing SignNow vs DocuSign

Here’s a quick introduction to both platforms:

SignNow

SignNow is a good DocuSign alternative for anyone looking for a simple platform.

Created in 2011, SignNow is a popular eSigning platform with multiple features and a lot of functionality. 

SignNow is a good DocuSign alternative for anyone looking for a simple platform. Its users like it so much that they’ve left thousands of five-star reviews online and made it one of the most well-known and used online signing platforms of today.

Although not nearly as large or popular as DocuSign, SignNow is quickly making a name for itself, and it’s not hard to see why.

Pros and Cons of SignNow

Pros:
  • Quite affordable, with pricing starting at $8 per month
  • Great mobile Android and iOS apps
  • Unlimited templates and signatures with the most basic tier
  • Great API and integrations
  • Great team collaboration
Cons:
  • Not easy to search among files
  • Can’t send more than one email at a time
  • Limited features

DocuSign

DocuSign has millions of users who use its platform to create, edit, and customize contracts and sign documents online.

Launched in 2003, DocuSign is a true veteran and pioneer when it comes to online signing.

DocuSign has millions of users who use its platform to create, edit, and customize contracts and sign documents online.

The platform isn’t as easy to use as SignNow, but this is partly because DocuSign offers far more advanced features and signature fields than almost any other popular eSigning platform.

Pros and Cons of DocuSign

Pros:
  • Apps for iOS, Android, and Windows 10 mobile and tablet devices
  • Greater level of customization
  • Multiple specialized templates available in the more expensive plans
  • Backed by notable clients like LinkedIn, Salesforce, and T-Mobile
  • Integrations with Salesforce and Sharepoint
  • API integrations 
  • Community-based support
Cons:
  • More expensive 
  • Many advanced features are only available with the most expensive plans
  • Greater learning curve than SignNow
  • Email, phone, and chat support only available with the most expensive plans

SignNow vs DocuSign – Head to Head Comparison

Here’s how SignNow and DocuSign fare when compared:

1. Usability (+ How Can You Sign a Document?)

Both DocuSign and SignNow are easy to use. The difference lies in how you start using them to develop those documents.

Both DocuSign and SignNow are easy to use. The difference lies in how you start using them to develop those documents.

With DocuSign, the first thing you’ll need to do is upload a document. You then add your signers and edit your document, adding signature fields to it. Finally, the platform allows you to add a short message for your signers before sending them the documents.

When your signers open the email, DocuSign will show them your message and guide them through the signing process.

Although SignNow is more complicated to use, it also includes more personalization options.

SignNow’s process is similar. You first upload the document and start editing it. Its drag-and-drop editor is simple and does the job well. You can then either save your document or invite people to sign it by filling out their contact information.

SignNow does not allow you to edit the content of the document. It merely lets you add the fields you need to it. The best you can do is write a document and save it as a template so you can personalize it later.

It also doesn’t let you write a personalized message to your signers, it simply sends the invite.

Although SignNow is more complicated to use, it also includes more personalization options.

Winner: SignNow 

2. Features 

Both SignNow and DocuSign have unique features that make each platform better suited to different audiences.

With SignNow, you get started right away. The platform lets you create your account and start uploading documents immediately, so you can see how simple and easy the platform is to use.

DocuSign, being more focused on advanced users, aims to provide you with the most detailed features. However, if you have no use for them, the platform can seem overwhelming.

Both platforms include the following features:

  • API
  • Auto reminders
  • Custom workflow
  • Document management
  • Custom forms
  • Company branding
  • Document analytics and management
  • Audit trail and authentication
  • Multi-party signatures
  • Progress tracking
  • Mobile apps

The main differences are found in the premium plans.

SignNow includes great features like:

  • User-generated templates
  • Patient scheduling
  • Data mapping
  • Roles set up in the editor
  • A self-managed private cloud option
  • Unlimited signature invites

DocuSign, on the other hand, is more expensive but offers far more advanced features than SignNow.

With DocuSign, you’ll also have access to features like:

  • Multilanguage support
  • Payment collection
  • Comments
  • Signer attachments
  • Advanced fields
  • Live online training

Although many integrations are locked behind custom advanced tiers, with DocuSign you have the choice of paying for advanced options.

Winner: DocuSign

3. Security 

Both SignNow and DocuSign comply with security and privacy standards, including ESIGN, UETA, and HIPAA (at an additional cost). Both have stellar user reviews about their security capabilities and ease of navigation.

That being said, SignNow takes security to the next level. As we’ve mentioned before, SignNow allows you to take the platform offline into your own servers.

By disconnecting from the internet, you make it hard for hackers to break into your account as they’d need to be physically connected to your server.

Winner: SignNow

4. Use Cases & Case Studies

Both DocuSign and SignNow have multiple case studies available, showing how they’ve helped large companies streamline their signing process, saving time and money.

Both DocuSign and SignNow have multiple case studies available, showing how they’ve helped large companies streamline their signing process, saving time and money.

For example, SignNow helped Pepsi with notarizations for the SuperBowl halftime show. SignNow also helped Zoom to expedite signature collection for deals, and EDIFY to improve their background screening process.

If case studies are important to you, you’ll be more likely to find one similar to your situation with DocuSign.

However, DocuSign has ten times the number of case studies with companies around the world, working in sectors from communication to quality management. It helped Box improve their sales-closing rate online, and Expedia to accelerate its uptime to market and to save over 1.5 million dollars with online signatures.

If case studies are important to you, you’ll be more likely to find one similar to your situation with DocuSign.

Winner: DocuSign

5. Integrations & API

SignNow has native integrations with over 20 platforms, and many more using Zapier.

SignNow has native integrations with over 20 platforms, and many more using Zapier. You can integrate your SignNow account with multiple workspace suites, CRMs, and word processors.

Although many integrations come at a cost, if what you’re looking for is a tool that works with what you already have, DocuSign will most likely be the winner for you.

On the other hand, DocuSign offers many more integrations with many more platforms. This is perfect if you want to go fully paperless and integrate all your apps. Although many integrations come at a cost, if what you’re looking for is a tool that works with what you already have, DocuSign will most likely be the winner for you.

Winner: DocuSign

6. Customer support 

No one likes having to contact customer support when they have questions or, even worse, to solve a problem. That’s why great customer support is vital to receiving online solutions.

Neither SignNow nor DocuSign has particularly amazing customer service. However, SignNow offers more than DocuSign. With SignNow, you can get a live-chat agent to guide you through the platform’s features. You don’t have to call and spend long minutes waiting or wait for hours to receive an email response. 

DocuSign doesn’t offer very personalized customer support in its lower price tiers. If you want more advanced customer support, you’ll have to pay a premium fee for it, and most customers won’t want to or be able to afford the extra monthly fee just for better customer service.

At Signaturely, we believe all users deserve good customer service, not just those who can afford to pay more.

Winner: SignNow

7. Pricing Model

SignNow offers four tier options for its users. All options include unlimited templates and the use of its mobile app.

Signaturely’s Business plan starts at $8 per user per month (billed annually). This is the most basic plan, which includes up to 10 users.

Signaturely’s Business plan starts at $8 per user per month (billed annually). This is the most basic plan, which includes up to 10 users.

The Business Premium plan starts at $15 per user per month and adds business branding, notifications, and bulk sending. If you’re looking for the cheapest plan for regularly sending and receiving signatures for your business, this is probably the one for you.

Signaturely’s Enterprise plan starts at $30 per user per month. This plan is for companies that need to request payments, send attachments to signers, and add more advanced fields.

The final option is the airSlate Business Cloud, which starts at $50 per user per month with a minimum of 10 users. This tier also gives you priority phone support, HIPAA compliance, advanced integrations, and the rest of the platform’s tools, such as a PDF editor and USLegal forms library. This is perfect for editing and signing PDFs, although you’ll need to use two platforms for it.

DocuSign pricing starts with its Personal plan at $10 per month, which includes limited customization and up to 5 documents signed per month.

DocuSign pricing starts with its Personal plan at $10 per month, which includes limited customization and up to 5 documents signed per month.

The Standard option starts at $25 per month per user. With this plan, you receive additional customization options, reminders and notifications, and other useful features.

With the Business Pro plan, starting at $40 per user per month, you also receive unlimited document signing and sending, as well as more advanced signature fields and signing.

Finally, you can choose an Advanced Solution tailored to the needs of your business. This is the option you’ll want if you need advanced integrations and better customer support.

Neither company has a free plan option, just free trials.

Although DocuSign does have a few more features for its tiers, it’s also quite expensive, especially for small businesses looking for customization options.

Winner: SignNow

8. User Satisfaction and Reviews

The reviews for both SignNow and DocuSign show that both platforms have multiple users who love their experience, although for different reasons.

The reviews for both SignNow and DocuSign show that both platforms have multiple users who love their experience, although for different reasons.

SignNow reviews usually focus on customer experience and how convenient the platform is. Many reviewers mention that it’s very user friendly and easy to use, and the attributes were as they expected and were a lot cheaper compared to DocuSign and Adobe. Negative reviews focus on the limited free trial period and the lack of a document editor within the platform.

Capterra gives SignNow 4.5 stars out of 5 in Features & Functionality, 4.3 out of 5 in Customer Support, 4.6 out of 5 on Value for Money, and 4.5 out of 5 on Easy of Use, giving the platform a 4.6 out of 5 overall.

DocuSign user reviews are usually focused on what they can do within the platform. Users talk about how many customizable options they get, even at cheaper tiers. Negative reviews focus on how steep the learning curve is compared to other platforms, making the platform hard to fully master.

Capterra gives DocuSign a 4.7 out of 5 on Ease of Use, 4.5 out of 5 on Customer Support, 4.6 out of 5 on Features and Functionality, and 4.5 out of 5 on Value for Money, giving the platform an overall score of 4.7 out of 5.

Winner: Draw.

9. Customization

Both DocuSign and SignNow have great customization capabilities for companies looking to add their logos to their documents.

Both DocuSign and SignNow have great customization capabilities for companies looking to add their logos to their documents.

DocuSign allows you to customize things such as color schemes, banners, and buttons to make them fit your company’s visual style.

SignNow has a slight edge over DocuSign because they provide far more options for company branding

SignNow has a slight edge over DocuSign because they provide far more options for company branding. With SignNow, you can brand your platform, customize your e-signing invites, and add your own branding to emails and messages.

Winner: SignNow

SignNow vs Docusign – Which tool should YOU choose? 

As you can see, although DocuSign and SignNow are very different platforms, both have unique advantages that give them an edge over the other. The final winner will depend on who you are and what you need from a platform.

SignNow for Small Businesses on a Budget

SignNow is a great option for anyone who needs a few documents signed online per month and doesn’t require a lot of advanced options. It is easy to use with its intuitive UI and navigation. 

At some pricing tiers, the cost is almost half of what you’d end up paying with DocuSign, and its interface is so easy to use, you’ll be customizing documents for online signing within minutes.

If you’re on a budget and don’t need many advanced features, SignNow is a good platform for you.

DocuSign for Medium and Large Companies

If your company needs more than just a handful of documents signed regularly and you have the budget for more, DocuSign is a powerful option.

DocuSign can easily adapt to what you’re already using with its multiple integrations and will give you a ton of value from your investment.

With DocuSign, you can also get a perfect customized pricing plan, and, although harder to master, it allows you to do so much more with your documents and signatures than SignNow.

Still looking for a perfect online signature solution? Try Signaturely

If you’re after a platform that’s easier to use than SignNow, while still cheaper and more powerful than DocuSign, you can’t go wrong with Signaturely.

If you’re after a platform that’s easier to use than SignNow, while still cheaper and more powerful than DocuSign, you can’t go wrong with Signaturely.

Unlike both SignNow and DocuSign, Signaturely offers you a free-forever account with up to three signature requests per month, so you can start using it today. Your account will seamlessly integrate with Google Drive, Dropbox, OneDrive, and Box, so you can download the documents you’re already working with. 

Need more signature requests? 

Signaturely will give you unlimited signature requests for just $10 per month, allowing you to send as many documents as needed.

And, unlike SignNow, and at a lower price than DocuSign, Signaturely also gives you both unlimited signature requests and unlimited templates, which are just $15 per month. At this tier, you’ll also get features for team management and custom template branding.

Signaturely makes it easy to create online documents. 

Start by deciding if you’ll be signing the document or not. At this section, you can also decide whether or not you need to send this document for bulk-signing. 

You can then title your document, import or create it using the editor, and choose your signers along with the message they’ll receive with the document.

Signaturely also allows you to assign a signer order and to review your document before you send it. That way, you’ll make sure you’ve signed the document correctly, and you’ll prevent any issues with it.

Once you send your document to be signed, Signaturely will guide your signers throughout the signature process, and allow them to create their own e-signature, if they don’t have one already.

Sign up for free to start using Signaturely today.

Frequently Asked Questions around SignNow and DocuSign

Here are the answers to questions you may still have:

SignNow

1. What is SignNow?

SignNow is a cloud-based online signature platform, that allows users and companies to sign legally-binding documents online.

2. How much is SignNow?

SignNow starts at $8 per user per month for its most basic tier and $15 per user per month for its business-focused tier, which allows for custom branding.

3. How do you send a document in SignNow?

Open the platform and upload your document. Select where you’ll need to add a signature field and use the drag-and-drop editor to place them. Finally, select your signers, add their email, and press “send” so they can receive the document to sign.

DocuSign

1. How much is DocuSign?

DocuSign starts at $10 per month for its Personal plan and $25 per user per month for its business-focused plan.

2. How to create a DocuSign template?

Go to the Templates page and click on “New Template”. Type the name and description of the template. If you have one already, you can upload it from your computer or your online storage.

Once you’ve uploaded your document, add your recipient roles and named recipients. You can import a list of recipients in bulk. Finally, define a standard message for your template, and save it.

3. How to set up DocuSign?

DocuSign allows you to start with a free trial. From there, you can upload the documents you’ll be signing online, and set up your templates.

Finally, you can import all your contacts and set up your branding to start sending online signature requests.

Conclusion

SignNow is a great tool for any business on a budget that can’t afford to spend too long familiarizing its users with the platform and is looking for a simple, affordable way to request online signatures.

DocuSign is better for large companies that need to send multiple kinds of documents to signers regularly and are willing to pay more to integrate the platform to its tools and solutions, and to get more advanced signing options.

If you’re looking for a tool that’s more intuitive to use than SignNow, cheaper than DocuSign, and that you can use for free, forever, you can’t go wrong with Signaturely.

Create a free Signaturely account today!

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