Painting Proposal Template

We created a painting proposal template in both PDF and Word to help you stand out and secure long-term business with both commercial and residential clients.

Win More Business With Our Free Painting Proposal Template

We created a painting proposal template in both PDF and Word to help you stand out and secure long-term business with both commercial and residential clients.
What’s in this template?
  • • Pre-written services section
  • • Deliverables and timelines
  • • Testimonials and case studies
Click below to download our free painting proposal template

What is a painting proposal?

A painting proposal is a professional document that shows your prospective clients what painting services you offer, your fees, as well as the terms and conditions of your contracted work.
While a proposal document is the industry standard, you can also deliver your painting proposal via verbal communication, email, text, presentation, and other mediums.

Get access to our Painting
Proposal Template

We’ve worked with professional proofreaders and legal experts to design a simple proposal template for you to download, edit, save, and send to prospects. Our template is 100% free for you to use.
Click below to get a copy of our painting proposal template

Why you need to go beyond a painting estimate or quote for prospective painting jobs

When a client is looking for a painting contractor, sure they’re looking for quality work and reliability—but they’re also highly driven by affordability.
So naturally, price is going to be one of the first questions a prospective client will ask you. This is known as a request for price (RFP).
While it’s tempting to respond with a rough estimate, it’s a surefire way to have your offerings judged purely on cost and not on value.
The risk with this approach is that you fail to stand out from your competitors. And instead, it turns into a race to who can do the job at the lowest price.
An RFP is a fantastic opportunity for you to get to know the needs of your future partners and send them a tailor-made proposal, highlighting your value as a painter.
While putting together a personalized proposal sounds like hard work; our painting proposal sample is a solid foundation for you to modify slightly for different clients.

The elements of a winning painting proposal template

The beauty of a painting proposal template is that you don’t have to think about the structure or layout; you just need to bring the document to life with the requirements of the specific job.
We’ve identified four best practices to create a winning painting proposal.

1. Ask high-quality questions

When you receive an RFP, you must spend time upfront asking clients about the scope of the job, timeframes, budget, and how your services fit into the vision of the project.
Once you understand the context, it’s time to hone in with specific questions about the dimensions of the space. Better yet, you organize an opportunity to inspect the building before creating a proposal.

2. Keep your proposal simple

As a painting contractor, there’s no need to get too flashy with your proposal. Keep it simple and to the point. Clients are more interested in whether you’re going to help them succeed than they are with how pretty your template looks.

3. Be precise

Your painting proposal is an opportunity to show clients that you have incredible attention to detail. Take the information from your inspection and client questions, and include precise information about your offerings. Be specific with the color and type of paint, the dimensions of the area to be painted, the number of coats, the time it will take for each coat.
By being precise, it shows that you’re meticulous and reliable. It also positions you as an expert for your role in the project.

4. Deliver proposal on the spot

Painting is hands-on work, which means you often need to see the premises to quote the job accurately. It’s almost expected that you’ll need to inspect the space before quoting.
However, what clients want is to have a conversation around the price on the spot. So why not give it to them?
Now, this may be intimidating, especially if you’re not sure about the space and how much work would be involved.
But that’s why it’s so important to be thorough in your questions before the appointment.
The worst-case scenario is that you get to the site and realize what the client described over the phone is different to what you see. In that situation, you can give a ballpark price range, but then follow up with a specific quote.
The fact is, if you can deliver your pitch in one sitting, you increase your chances of signing the contract on the spot.
Alternatively, after you inspect the property, try your best to organize to meet the client back on site as soon as they’re next available to discuss the price.
You could say something like, “I’m back in the area tomorrow for another job, so I can swing by and give you my proposal and contract based on what we’ve discussed today.”
With some luck, you can see your client in person again, which helps to deepen the relationship and trust to win the business.

Get access to our Painting
Proposal Template

We’ve worked with professional proofreaders and legal experts to design a simple proposal template for you to download, edit, save, and send to prospects. Our template is 100% free for you to use.
Click below to get a copy of our painting proposal template
Frequently Asked Questions

FAQ

Proposals and contracts are fundamentally two different documents.
Proposals are used to show prospects you’re suitable for the job, while a contract is laying out the terms and conditions of the project.
But it’s common practice to add your contract at the end of your proposal. Our free document also includes a painting contract template as part of the proposal.
While it’s not necessary to have a painting proposal for every job, you at least need a contract with the terms and conditions of your services.
And if you’re already going to the effort to provide a contract, you may as well use a proposal template to give yourself an even better chance of securing the job.
Yes, absolutely, and we want you too. The key to a winning proposal is making it relevant to your potential client. As every client has different needs, we suggest you modify our template to personalize your pitch.
document preview

Painting Proposal

Painting Proposal

Prepared by

________________________
________________________
________________________

Prepared for

________________________
________________________
________________________
Date ______________
Dear ______________
My name is ____________________ and I am delighted to submit our painting services proposal for you.
Our mission is to ensure your highest possible satisfaction for when it comes to colors!
Our Company has ____________________ years history of providing painting services where we have established not only a brand name but a reputation in the market. We have been providing finest painting services since _______________________ with a vast range and variety of highest quality paints. With us, you ensure a confident service and an everlasting high quality paint.
Please do not hesitate to contact us should you have any inquiries on about services or the quote and terms of payment.
Contacts us on
_____________________
_____________________
_____________________
We look forward in serving you!
Sincerely yours,
Name: _____________________
Title: _____________________

Paint Services

Paint Service Quantity Amount

Payment Terms

Amount in Percent Description
% Down payment
% Payment upon completion of the services
Thank you and sincerely yours
_________________________________

Get access to our Painting
Proposal Template

We’ve worked with professional proofreaders and legal experts to design a simple proposal template for you to download, edit, save, and send to prospects. Our template is 100% free for you to use.
Click below to get a copy of our painting proposal template
Download Painting Proposal Doc
Download Painting Proposal PDF