how-to-sign-documents-in-google-docs
Electronic Signatures

How to Sign a Document in Google Docs Without Any Hassle

Will Cannon

In this article, we’ll show you how to sign a document in Google Docs using four different methods:

  • Digital signature software 
  • Chrome extensions
  • Drawing your signature
  • Scanning and uploading your signature

We’ll go through each option step by step so you can easily add an online signature in Google Docs, regardless of which option you choose.

Let’s get started.

How to Sign a Document in Google Docs Without Any Hassle

Here are four methods you can use to sign documents digitally in Google Docs:

1. Digital Signature Software – Signaturely

Signaturely is one of the easiest methods of eSigning Google Docs quickly and efficiently. All you need to do is to open a free Signaturely account and connect it to your Google Drive. 

From there, you can add the signing fields to populate your documents digitally with signatures, and send them to your signees.

Here’s how:

1. Start by creating your signature:

Signaturely’s online signature creator allows you to generate your online signature by drawing or typingit and use this signature to sign any online document.

Signaturely allows you to sign Google docs

If you prefer to draw your signature, click “Draw your signature”. Then draw it using your mouse, trackpad, or stylus. You can clear it and start again until you’re happy with how it looks. 

Finally, adjust the angle, color, and line thickness to make it completely unique.

You can easily draw your signature and download it to use as an online signature for free.

If you prefer to type your signature, click “Type your signature”. Type your name or initials in the box and choose one of 35+ fonts and your favorite color to complete your signature.

Generate your online signature by typing your name and selecting your font to add to your Google Doc.

Once you’ve finished creating your online signature, you can save it to use for the next steps.

2. Choose your signers

Choose who will sign your Google Doc.

When uploading a document, Signaturely will first ask you to choose who will sign the contract. That way, Signaturely will then adapt its process depending on who will have to sign it.

In this step, you can also select the order the contract has to be signed in. Signaturely will automatically send the Google Doc from one signer to the next upon completion of the previous signature. 

If you will have multiple people signing your document, choose “Me & Others”. If your contract only needs to be signed by you, choose “Only Me”.

2. Select and prepare your Google Doc

Now you’ll be able to upload your Google Doc to your Signaturely account.

Start by writing the title and the message your signees will receive. Then, under “Upload File”, select “Google Drive” to open your Google Drive account and select your Google Doc. Once the Google Doc is uploaded, fill in the signees’ email addresses and click on “Prepare Document”.

Edit your message and upload your Google Doc to start.

Here, you’ll be able to select all the fields you’ll need for your document, such as signatures, initials, dates, text boxes, or checkboxes. You can also assign individual fields to specific signers.

Use Signaturely's editor to prepare your Google Doc for signing.

Once you’re done adding the fields, you can save a copy of the document and go to your document overview section.

Confirmation screen confirming your Google Doc has been sent for signing.

4. Send out your Google Doc

Once you’ve reviewed and sent your Google Doc through Signaturely, your signees will receive a signature request via email that looks something like this:

Your signers will receive this message to sign your Google Doc.

After clicking on “Review & Sign”, Signaturely will guide your signees through creating their own signature, and using it to sign the contract, step by step. 

Signaturely will guide your signees through the process of signing your Google Doc.

Once the document is signed by all parties, Signaturely saves the critical data and keeps a legal backup for all your documents, in case you need them in the future.

Here you can see your uploaded Google Docs and their signing status.

That’s how easy it is to have a Google Doc signed by you and anyone else in just a few minutes. 

If you need any help with creating more documents, Signaturely gives you 45+ ready-made professional templates to copy and edit on Google Docs or directly in Signaturely’s editor.

Pros:
  • Simple: All you need to do is to open your Google Doc in Signaturely, add the signature fields, and start signing.
  • Safe: Since Signaturely saves the authentication data of all signees, like location, IP address, and time of signing, and since it locks the document during sending, the document is impossible to counterfeit or modify, and is legally supported.
  • Convenient: Signaturely offers you access to your document’s audit log and history, making it not only impossible to lose or destroy but also legally binding.
  • Generous free plan: Unlike many other digital signature options, Signaturely gives you a free account with up to 3 signatures per month.
Cons:
  • No mobile app available: The app is currently in development.

2. Chrome extensions

Another way to digitally sign your Google Docs is through a Google Chrome extension.

Here’s how:

1. Open the Add-on Menu

Open the Add-on menu, where you can install new add-ons for your Google Docs.

Open your Google Document, go to Add-ons, and select Get add-on. Once you do, a small window will pop up on top of the document. This window provides you with options for installing new add-ons for your Google Docs.

2. Install an Add-on

Search through the add-on menu to find the right signature add-on

Using the search box in the add-on menu, look up “sign”. You be able to view multiple add-ons that can be used for eSigning documents online—directly in Google Docs. Most of these add-ons are free.

Once you select one, install it to your Google Drive.

Two of the options are DocuSign and HelloSign. You can also find a few more alternatives if you continue to scroll. Be sure to check each option’s ratings and features.

3. Open your new add-on

Click on Add-ons to find your new add-on to sign your google doc.

Once you’ve installed a new add-on, you’ll be able to see it in the Add-ons menu. From there, the add-on will usually ask you to draw or upload your signature.

4. Add signature fields in your document.

Once you’ve uploaded your signature, the add-on will allow you to add Google Docs signature fields. Find the places in your document that require a signature, typically at the end of the document and at the sides of each page, and add your signature fields.

5. Insert signature in Google Docs

After you’ve added the signature fields, simply click on each field to add your signature.

Once you’re done, you can send the link by clicking “Share”, or exit the file. The changes will be saved automatically. 

Pros:

  • Simple: You can add signatures without ever having to leave Google Docs.
  • Intuitive: The add-on will direct you on how to use it, usually by clicking the place you want to sign and adding a signature field.

Cons:

  • Buggy: Developers don’t spend a lot of time developing these signature add-ons because so few people use them. This often results in the add-ons containing bugs or other issues.
  • Cumbersome start: Most signature platforms will require you to create an account on their website before you can use the add-on.
  • Expensive: Most add-ons are created as a “freemium” version, which means you will need to pay to unlock multiple document signatures or other advanced options.

3. Drawing your signature

Here’s how to create an eSignature in Google Docs by drawing:

1. Open your Google Document

Open the document you want to sign in your Drive account and find your ideal signature space.

2. Insert a drawing

Click on Insert to insert a drawing into your Google Doc.

Once you’ve located the spot where your signature will be located, click on “Insert” on the menu bar, then choose “Drawing”. If you haven’t drawn your signature yet, select “New”.

3. Draw your signature

Select “Scribble” and draw your signature onto the canvas.

A small window will appear over your document. This window will be your canvas. To start drawing, open the menu next to the line and select “Scribble”. This option will allow you to use your mouse, trackpad, or touchscreen to draw freehand on the canvas.

Make as many attempts as necessary until you’re satisfied with your signature. Remember to use Control+Z to undo your last step if you need to.

4. Edit your signature

You can change the line’s thickness or color, to further customize your Google Doc signature.

After you’ve created the signature, select your drawing to change the line’s thickness or color to further customize it. Selecting a thicker line will make the signature look more natural on the document.

5. Save your signature

When you're done drawing and editing your signature, save it to use it in your Google Doc.

Once you’re done editing your signature, click on “Save and Close” at the top right-hand corner of the window to use it in your document.

6. Fit it into the document

Fit in your signature into your google Doc.

When you close the canvas, your signature will appear as an image in your document. The image may be too big, so resize it and place it where necessary.

7. Send and exit

Once you have the signature in its place, you can click on “Share”. This will give you a link so you can share the document with other people. When you’re done with the document, simply exit the file. The changes will be saved automatically .

Pros:

  • Simple: All you need to start is right in your Google Docs.
  • Quick: You can sign your document immediately.

Cons:

  • No legal backing: Your signature is just a drawing without any authentication, and the document can easily be modified before and after the signature is drawn.

4. Scanning and uploading your signature

Finally, you can print the document to physically sign and digitize it.

Here’s how:

1. Open the “Print” option

Print your Google Doc by opening the Print window.

Open the Google Doc you want to sign. Then, go to “File” and scroll all the way down to click on the “Print”option.

You can also access the same option by pressing Ctrl+P in Windows, or Command+P in iOs.

2. Print your document

Review and print your Google Doc

Once you’ve selected “Print”, a window will pop up. Review your file, select the printer you want to use, and click “Print”.

This will start the printing process.

3. Sign your document

When the printing has finished, use a pen to sign each part of the document (usually the margins of every sheet) and add your signature at the end.

If you make a mistake while signing any of the pages, you can print that individual page again to replace it.

4. Scan your document with a scanner

Once you've signed your document, scan it and save it as an image or PDF.

There are multiple ways to scan your document once it’s signed. If you have a scanner, you can connect it via Bluetooth or USB to your computer and look it up in your Control Panel in Windows, or in the System Preferences in iOs.

As long as the scanner is properly connected, you can simply follow the instructions to scan page by page and save each page as a PDF or JPEG—the two most used format files for documents.

5. Scan your document with your phone

If you don’t have a scanner, you can use your phone to scan your document. You can choose from multiple scanner apps in the app store or you can use your phone’s camera app, provided you have good enough lighting.

To achieve a perfect finish, open the photo using a digital editing tool like Photoshop or Photopea. From there, you can boost the quality of the colors to make it look more solid, convert the photo into a black and white image to remove any glare or lighting inconsistencies, and save it as a PDF or JPEG when you’re done.

6. Send your document

Once your document has been digitized and is ready to go, you can send it as an email attachment to your co-signers.

Pros:

  • Low-tech: Anyone with a printer and a phone can easily sign the document wherever they’d like and send the final result to whomever needs it.
  • Uses your ink signature: Since you need to physically sign it, you’ll get to use your ink signature, which is still required in some countries

Cons:

  • Time-consuming: It takes a lot of time to print, scan, and edit the document to make it look perfect.
  • No third-party support: Unlike using a digital signature, you won’t receive third-party legal support.
  • Easy to counterfeit: Since it requires scanning and editing, the document won’t be saved with any authentication options to show who signed it or when.
  • Requires many tools: You’ll need a printer, paper, a scanner, and possibly a phone with a camera and digital graphics tools to get it done.

Conclusion

Digital signing is used now more than ever. Since many people use Google Docs as their preferred word processor, knowing how to sign them is crucial.

Start signing your Google Docs with Signaturely to make your eSignature process quick, easy, and legally binding.

Create a free Signaturely account today!

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