Here’s How To Fill and Sign a PDF (4+ Easy Ways)
Electronic Signatures

Here’s How To Fill and Sign a PDF (4+ Easy Ways)

Will Cannon

Having problems signing your contracts and agreements online? 

As the business landscape has become digitized, document processing has now become a digital workflow. Forms are being processed faster than ever before, and you need to keep up.

In this article, we’ll cover 4 easy ways that you can fill and sign a PDF document. These methods include:

Regardless of your circumstances, one of these strategies should be appropriate for your needs.

Ready? Let’s get into this. 

1. Use a PDF Reader

One way you can digitally complete your documents is to use a PDF reader. These are applications designed specifically for the PDF file format. With one, you can easily edit and annotate, adding any information your document requires. 

Pros

  • Allows you to edit and annotate PDF documents
  • Some PDF readers are free

Cons

  • Not all PDF readers are free
  • Can be expensive
  • Free PDF readers tend to lack features
  • Unnecessarily drawn-out process

How to fill and sign a PDF using Adobe Acrobat Reader

Adobe Acrobat Reader is one of the best PDF readers on the market. The application allows you to open, edit, and annotate PDF files, making filling and signing digital documents a breeze.

To complete a PDF using Adobe Acrobat, follow these simple steps:

  1. Open your PDF document with Adobe Acrobat Reader.
  2. Select the “Fill & Sign” feature on the sidebar to the right. 
  3. Add any text or signatures your PDF document requires.
Fill and sign PDF document on Adobe Acrobat Reader

Pricing

The standard Adobe Acrobat Reader is free for download by anyone; however, you can’t edit PDFs. You’ll need to purchase Acrobat Pro DC to unlock the software’s full functionality and features.

Adobe Acrobat Pro DC costs $179.88 USD if purchased annually for 12 months of usage. You can make this purchase upfront or in monthly installments of $14.99 USD.

You can choose to pay for a month-by-month plan, but it’s significantly more expensive at $24.99 USD.

There’s a free 7-day trial if you want to test the waters before you commit.

2. Use an Electronic Signature Tool

The second method is to use an electronic signature tool. These are cloud-based apps uniquely designed to make signing digital documents easy. With one, you could complete any PDF your organization needs to process.

Also known as digital signature software, these tools are a fantastic option to deal with PDF documents. Because of their specificity and simplicity, they’re ideal for all businesses — from small businesses to enterprise-level organizations. 

Pros

  • Saves money
  • Reduces business expenses
  • Saves time
  • Increases employee productivity
  • Improves operational efficiency
  • Ensures document security

Cons

  • Some options can cost more
  • Some options have limited storage
  • Security features vary 

How to fill and sign a PDF using Signaturely

Signaturely is a simple and effective electronic signature software created to help you upload documents and legally sign them online as fast as possible.

Signaturely is an electronic signature tool that allows you to digitally sign, edit, and annotate documents online. Its easy-to-use interface makes filling and signing PDFs simple, streamlining your digital signature workflow, improving operational efficiency.

Anyone looking to save money, time, and effort should seriously consider adding this tool to their technology stack.

Filling and signing a PDF is an easy process with Signaturely. Simply follow these steps:

  1. Sign in to your Signaturely account.
Login to Signaturely

Start by heading over to the Signaturely website and log in to your account. If you don’t have one, you can create one for free. Signaturely is a freemium model with both a free and premium plan.

  1. Select the correct “Who needs to sign?” option for your PDF document.
Select the option that's correct for your PDF document needs

After you sign in to Signaturely, you’ll come to a page with three options. Select the one that best fits your needs:

  • Only Me: Choose this option if the document only requires you to complete it.
  • Me & Others: Choose this option if the document needs multiple parties, including yourself, to sign it.
  • Only Others: Choose this option if the document needs multiples parties, not including yourself, to sign it.

After selecting the correct option, you’ll arrive on a document preparation page. 

  1. Select and upload your PDF document.
Upload the document on Signaturely

On the document preparation page, you’ll be able to attach your PDF document file now. Go ahead and scroll down until you see the file uploader. Select “Upload File,” and find your PDF. After that, select “Fill Out & Sign,” which will take you to the document editor.

  1. Fill and sign your PDF document with the Signaturely editor.
Prepare for signing

Once you’re on the document editor page, you can fill and sign your PDF document. Using the sidebar to the left, you can add text, dates, digital signatures, and checkboxes.

Scroll up to the top, and select the “Send” button in the corner to the right. The completed document will be sent to your Signaturely inbox. You can also choose to send it to your email or download it.

Advantages of using Signaturely to fill and sign a PDF

  • Has a free option
  • Affordable premium plans
  • Feature rich
  • Cloud based
  • Industry-leading security features
  • Easy-to-use interface

Pricing

Signaturely has three pricing options: a free plan, a personal plan, and a business plan.

The free plan allows you three signature requests per month and no templates.

The personal plan allows you unlimited signature requests per month and one template. It costs $20 USD per month or $192 USD annually.

The business plan allows you unlimited signature requests per month, unlimited templates, team management, and custom business branding features. It costs $30 USD per month or $288 USD annually.     

3. Use Native macOS / iOS Software

If you’re using the macOS or iOS operating systems, you can fill and sign PDFs with default, native apps. All Apple products come with default software that allows you to complete PDFs, such as the Preview app.

These native Apple solutions are great if you’re using a MacBook, iPad, or iPhone. Because all macOS and iOS operating system products have these default apps, they’re an ideal strategy for PDF document processing. 

Pros

  • Easy to use
  • Quick
  • Free

Cons

  • Only usable with macOS/iOS operating systems

How to fill and sign a PDF using Preview

Preview is a default macOS/iOS app that allows you to view, edit, and annotate PDF files. If you’re using an iPad, MacBook, or iPhone, you can use Preview to complete PDF documents. This is an ideal solution for those using Apple products.

Here’s a step-by-step run-through of how to use Preview to fill and sign a PDF: 

  1. Start by opening your PDF with Preview.
  2. Select the “Markup” button at the top right.
  3. Add text or add/draw your signature.
Press the markup button

Pricing

The Preview app is free and comes with every macOS/iOS operating system product.

4. Fill Out a PDF Form in Google Drive

Although the ability to edit PDFs isn’t a native feature, you can still use Google Drive to fill and sign. To do so, you’ll have to download the DocHub add-on, which syncs to your personal Google Drive.

This is a strategy that anyone can use, regardless of what operating system or device they use. As long as they have internet access and Google Chrome, they can fill out and sign PDF forms. 

Pros

  • Strategy accessible by both Windows and Apple users
  • Only requires the internet and Google chrome

Cons

  • Requires using DocHub add-on
  • Excessively long process

How to fill and sign a PDF form in Google Drive

To sign a PDF in Google Drive, you’ll need to download the DocHub add-on. To do so, open your PDF in Google Drive. There’ll be an option to “open with DocHub.”

These are the steps to complete a PDF form in Google Drive:

  1. Open Google Drive and upload your PDF file.
Upload the document on Google Drive
  1. Open the file, select “Open with,” and choose DocHub.
Open your PDF document with DocHub
  1. Add text and any required signatures with the DocHub editor.
Sign PDF with DocHub

After you’ve added what you need to the PDF, press the menu button in the top right corner. You can download or email the document to yourself.

Pricing

This method can be done for free; DocHub’s free version allows you to add text and digital signatures to documents.

FAQ

Is it possible to fill and sign a PDF for free?

Yes, it’s possible to fill and sign a PDF for free. You can use a digital signature software like Signaturely to easily do so. All you need is access to the internet. You could also use the Preview app if you’re using a device that runs on macOS or iOS. 

Is it possible to fill and sign a PDF manually?

Yes, it’s possible to fill and sign a PDF manually. An electronic signature tool, such as Signaturely, allows you to edit and annotate PDF documents. The Apple Preview app is another way you could do it, if you’re using a MacBook, iPhone, or iPad.  

Can a PDF document be converted to an editable PDF?

All PDF documents are editable; it simply depends on the applications you’re using. For example, you aren’t able to edit PDFs if you’re using the free version of Adobe Acrobat Reader.

However, if you’re using a digital signature tool like Signaturely, you can edit all PDFs. 

Can a PDF be converted to Word?

Yes, a PDF can be converted to Word. The easiest method is to use Adobe’s free online “Convert PDF to Word” tool. That will ensure that your PDF document is now a Microsoft Word document.

Is Adobe the preferred method to fill and sign a PDF document?

No, Adobe isn’t the preferred method to fill and sign a PDF document. There are a number of ways you could do so, such as using digital signature software. You could also use the Preview App for macOS and iOS operating system products.

Is there a preferred way to fill and sign a PDF on Android?

The preferred way to fill and sign a PDF on Android is to use an electronic signature tool such as Signaturely. All it requires is for you to have internet access. If you had access to Adobe Acrobat Pro DC, you could use that, but it’s a premium-only tool.

Conclusion

Running a business will involve signing lots of documents. In the 21st century, this has become a digital workflow; contracts and agreements are being processed faster than ever.

If you want to maximize your operational efficiency, you need to complete your documents fast. Hopefully, the outlined methods in this article helped you do this. To recap, the 4 strategies include the following:

  • Using a PDF reader
  • Using an electronic signature tool
  • Using a native macOS software
  • Using Google Drive

Are you looking for an easy and effective way to digitally sign your PDF documents? Sign up for a free Signaturely account today.

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