When signing agreements and other legal documents, nonprofits face a unique challenge. Their limited resources make it difficult to have one person dedicated solely to handling these tasks. That’s where electronic signatures come in — they offer an all-in-one solution that allows documents to be signed quickly, easily, and securely. Here are the use cases and benefits of using an electronic signature for nonprofit organizations.
Electronic Signature for Nonprofit Organizations: Key Benefits
As a nonprofit organization, you always look for ways to streamline your processes and reduce costs. Implementing an electronic signature solution can help you do both. Online signatures allow you to create and distribute forms quickly and easily, gather signatures faster, and securely manage data. Plus, with the ability to sign from anywhere, you can upgrade your internal admin and lower your business costs. Let’s look at each of these key benefits in more detail.
Simple Form Creation and Distribution
One of the biggest advantages of using an electronic signature is that it simplifies creating and distributing forms. With paper-based methods, forms and contracts often have to be created manually, which can be time-consuming and prone to errors. With e-signatures, you can create electronic forms in just a few minutes. Once made, you can distribute them quickly and easily via email or other digital channels.
Collect Signatures Faster
It can take weeks or even months to receive signatures on paper forms. Electronic forms can gather signatures in a matter of hours or days. This helps you move projects along more quickly and get things done faster.
Securely Manage Data
Electronic signature solutions use the latest security technologies to protect your data. In addition, electronically storing data is more secure than paper storage. You can password-protect electronic data and know that only authorized users will be able to access it. With encryption and other security measures in place, you can rest assured that your data is safe and secure.
Sign From Anywhere
One of the best things about electronic signatures is that they allow you to sign from anywhere. You can digitally sign documents at the office, at home, or on the go (signing from your iPhone) with just a few clicks. This convenience makes it easy to do business even when you are not in the office.
Upgrade Internal Admin
An electronic signature solution can help you upgrade your internal business processes by automating tasks such as sending reminders and following up on outstanding documents. With fewer manual tasks to worry about, your team can focus on more strategic projects that further your mission.
Lower Business Costs
Implementing an electronic signature solution can help lower your business costs in multiple ways. For one, eliminating the need for printing and mailing forms will save on paper and postage costs. In addition, you will save on labor costs associated with manual tasks by automating tasks like reminders and follow-ups. You will save on office space and related expenses by allowing yourself and your team to work from anywhere.
e-Signature for Nonprofits Use Cases
Applying for grants, managing volunteers, and processing donations can be time-consuming for nonprofit organizations. Digital signatures can help streamline these processes and make working with contracts easier. There are several key ways in which an e-signature solution can help with various nonprofit activities.
Speed Up the Donation Process
When donors give to nonprofit organizations, they expect their donations to be used efficiently and effectively. However, donation processes can be slow and cumbersome, deterring potential donors from giving. With e-Signatures, you can speed up the donation process by eliminating the need for paper forms and in-person signatures. This means that donors can give from anywhere in the world anytime. Since e-Signature solutions are often integrated with CRM systems, you can keep track of all your donor data in one place.
Manage Volunteer and Donor Data
Volunteers are the lifeblood of many nonprofit organizations, but managing volunteer data can be challenging. With e-Signatures, you can easily collect and store volunteer information like names, addresses, phone numbers, and email addresses. Most e-signature solutions are cloud-based, and you can access your volunteer data anywhere in the world, anytime. This makes it easy to find volunteers when you need them and helps you keep track of your volunteer workforce.
Process Applications with Ease
Nonprofit organizations often rely on applications to fill open positions or meet other needs. Processing these applications can be time-consuming and difficult. With e-Signatures, you can easily collect applicant information, volunteer signups, and membership forms electronically, allowing you to review applications more quickly and make decisions faster. Since most e-Signature solutions offer integrations with other business systems, you can automate document workflows and eliminate manual tasks associated with processing applications.
Create and Review Contracts
If your nonprofit works with outside organizations or government grants, expense reports, event budgets, fundraisers, and more, chances are you’re always reviewing agreements or online contracts. While some of these contracts may require physical signatures, many can be signed electronically with an e-signature. This helps speed up the review process and allows everyone involved to keep track of signed sponsorship and sales contracts.
Signaturely for Nonprofits: An All-in-One Solution
There are many advantages of using Signaturely over traditional paper-based methods and third-party software for signing and sending documents.
Legally Binding
Signaturely’s e-signatures are admissible in court and legally binding. They come with detailed transaction logs such as time, IP address, or digital timestamps. Digital signatures on Signaturely are also AATL compliant, which can help with signature validation.
Using Signaturely for your e-signatures’ll create legally binding signatures in more than 180 countries worldwide. That way, you can be assured knowing that your documents are valid and enforceable.
Compliant
Another significant advantage of using Signaturely is that it is compliant with all major privacy laws, including:
- HIPAA
- GDPR
- Level 1 PCI
- AATL
Compliance is essential for protecting your donors, volunteers, and staff’s confidential data — which is key to maintaining your integrity as a nonprofit organization.
Secure
Signaturely takes security very seriously. We understand that you are entrusted with sensitive data daily as a nonprofit organization. That’s why we employ best-in-class security measures, such as HTTPS and SSL encryption and 2-factor authentication, to protect your data from unauthorized access.
Signatures created through digital signature software have the same legal weight as traditional signatures, which means they can be used to sign any document, from NDAs to contracts. Our platform is built on robust security infrastructure and utilizes the latest technologies to ensure that your documents are always safe and secure.
Boosts Productivity
With Signaturely, you can easily sign documents electronically, which saves you time and money. Plus, its document management system helps you keep track of all your signed documents in one place. The platform is designed to be extremely user-friendly and easy to use. It also offers a wide range of features that help organizations automate their digital workflows and boost productivity for their signature processes – making it a robust e-signature software.
What You Need to Remember About Using an Electronic Signature for Nonprofit Organizations
Nonprofit organizations can find tremendous value in using a digital signature. They provide an all-in-one solution for managing and tracking documents, approvals, and communication. Signaturely offers nonprofits a way to get started with digital signatures quickly and easily without worrying about the complex technology involved.
Nonprofits of all shapes and sizes struggle with daily operations. Whether it’s registration forms or donor tracking, it can add a lot for small teams. With a strong electronic signature platform, your nonprofit organization can focus on what’s important – helping those in need.
