Lawn Service and Landscaping Contract Template
We’ve carefully crafted a lawn service and landscaping contract so you can spend less time doing paperwork and more time getting paid.
Free Lawn Service and Landscaping Contract
We’ve carefully crafted a lawn service and landscaping contract so you can spend less time doing paperwork and more time getting paid.
What’s in this template?
- • Itemized lawn services
- • Proposed fee schedule
- • Safety and insurance conditions
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What is a lawn service contract?
A lawn service contract is a formal agreement between a landscaper and a client to provide lawn care services in exchange for a fee.
A landscaping contract can either be for commercial or residential garden maintenance.
While the upkeep of a commercial lawn is often much more work than a residential garden, the terms of both contracts are similar.
The main difference is capturing the scope of a large commercial project versus and smaller residential job.
Also, when dealing with residential clients, you’re often working reporting directly to the owner of the premises, while you’re dealing with multiple stakeholders for a large scale project.
DISCLAIMER: We are not lawyers or a law firm and we do not provide legal, business or tax advice. We recommend you consult a lawyer or other appropriate professional before using any templates or agreements from this website.
Get access to our Lawn Service Contract Template (Free Sample)
You have hourly rates to negotiate and commercial tenders to win, the last thing you want to bog you down is compliance.
Our landscaping contract has been reviewed by legal experts and professional proofreaders to give you peace of mind.
Click below to download the template
Why is a landscaping contract important?
Having a compliant yet straightforward lawn care contract creates clarity and confidence within your business.
Defining the terms of your agreement in advance helps you to think about the subcontractors you may need to hire, forecasting cash flow and develop a professional reputation with clients in your local market.
More importantly, a lawn service contract is a reference point for accountability for both you, your team, and your clients.
Having a contract keeps all parties in check and reduces the volume of disputes.
Best practices when creating your lawn care service agreement
While there can be some variation between landscaping jobs, we’ve identified five things you need to master to get the most out of your law service contract.
1. Meet with the client before presenting the contract
This may seem obvious, but it’s tempting to skip this step if a prospective client appears ready to sign an agreement without meeting.
You need to meet with the client to inspect their grounds to get an accurate picture of the scope of work.
Furthermore, meeting with the client in person is great for building trust and also see if there are any red flags.
2. Get specific about your lawn maintenance and care services
We recommend you get specific with what services you promise to deliver to the client. If you’re too vague, you risk confusing your client as to what is included in your services—causing conflict or dissatisfaction
So instead of stating “you will maintain the grounds,” break down all of your services in the contract. Here are some examples:
- • Weekly lawn mowing
- • Border ending for walkways, patios, and driveways
- • Summer pruning of various trees and shrubs
- • Regular watering and weeding
Itemising your services makes it super clear what your client is paying for, and it’s also motivating to you as a landscaper as you add more service offerings to your contract template.
3. Safety and insurance
As an independent contractor dealing with sometimes dangerous tools and equipment, you want to show clients that any safety risks are not their concern. As a professional, you should have the relevant skills and insurance to mitigate any safety risks.
4. Payment terms and schedules
Lawn service jobs tend to lend themselves to recurring seasonal work with clients. This is great because if you win a contract and you’re reliable, it’s like that you’ll retain your clients for many years.
But you also need to make sure you get paid on time for your work. So be sure to include the price of your services, but more importantly, your payment terms.
For instance, you could set your payment terms to 7days from the invoice date. Or if you’re doing a big commercial job, you may set up a fixed monthly fee for 12 months.
5. Responsibility of equipment
Will you be using your clients’ equipment for garden maintenance, or will you be bringing your tools?
If you use your own equipment, then you’re responsible for transporting and maintaining your tools.
Conversely, if you use the clients’ equipment, then you may need to make it clear that it’s the clients’ responsibility to maintain the equipment.
It’s considered best practice to provide your own professional equipment as it removes the onus from the client, and gives you some more flexibility.
Get access to our free Lawn Service Contract Forms
You have hourly rates to negotiate and commercial tenders to win, the last thing you want to bog you down is compliance.
Our landscaping contract has been reviewed by legal experts and professional proofreaders to give you peace of mind.
Click below to download the template
Frequently Asked Questions
FAQ
Yes, our template is a fully customizable Word document. But if you make significant changes to our template, we recommend consulting with a lawyer.
Unfortunately, we can’t control when we get sick and are unable to perform the duties laid out in the lawn care contract.
We recommend that you let the client know as soon as you’re unwell and when you’ll likely be back to work.
Even better, you can build up a network of trusty landscapers in your community with the understanding that you can step in for each other to do client work in case of an emergency.
Lastly, have a conversation with prospective clients before you enter a contract about what happens if you are unwell. It’s best to be proactive when setting expectations to keep your clients happy.
We recommend that you let the client know as soon as you’re unwell and when you’ll likely be back to work.
Even better, you can build up a network of trusty landscapers in your community with the understanding that you can step in for each other to do client work in case of an emergency.
Lastly, have a conversation with prospective clients before you enter a contract about what happens if you are unwell. It’s best to be proactive when setting expectations to keep your clients happy.
Proposals are designed to build credibility and professionalism in the tendering phase so you can ultimately win the business. This is especially apparent in commercial lawn services.
So while it’s not required to create a proposal with your landscaping contract, it may be worth having a template on file in case you need to prove yourself for the job.
So while it’s not required to create a proposal with your landscaping contract, it may be worth having a template on file in case you need to prove yourself for the job.
document preview
Lawn Service Landscaping Agreement
Lawn Service Landscaping Agreement
Parties
– This Lawn Service Landscaping Agreement (hereinafter referred to as the “Agreement”) is entered into on ______________ (the “Effective Date”), by and between __________________________, with an address of ______________ (hereinafter referred to as the “Landscaper”) and ______________ with an address of ______________ (hereinafter referred to as the “Client”) (collectively referred to as the “Parties”).
Property
– The location of the property where the Landscaper will perform his/her services is at _____________________________________________.
– The Client warrants that he/she owns the property and/or holds the authority to engage the Landscaper in such activity.
Terms
– This Agreement shall be effective on the date of signing this Agreement (the “Effective Date”) and will end on ____________________.
– Upon the end of the term of the Agreement, this Agreement will not be automatically renewed for a new term.
Services
– The Parties agree that the Landscaper shall perform the following landscaping services at the site of the property:
- ______________________
- ______________________
- ______________________
- ______________________
- ______________________
- ______________________
- ______________________
- ______________________
- ______________________
- ______________________
Price And Payment
– The Client agrees to compensate the Landscaper an amount of ______________ per hour and the Landscaper agrees to invoice the Client for the total amount of hours worked at the end of each month.
– The Parties agree that in the event that the invoices are not paid within thirty days of receiving them, the Landscaper will be entitled to charge a late fee of ______________.
Responsibilities Of The Client
- To provide a clear image or map of the boundaries of the property to assist the Landscaper in not encroaching on another property.
- ___________________________________________________________________________.
- ___________________________________________________________________________.
Responsibilities Of The Landscaper
- To obtain any necessary permits to perform the services.
- To clear the property of any debris upon the completion of the services each time.
- To obtain liability insurance amounting to at least ___________________________.
- ___________________________________________________________________________.
- ___________________________________________________________________________.
Indemnity
– The Parties agree not to indemnify and hold one another harmless. This also applies to their affiliates, agents, officers, employees, and/or successors. The Parties in this Agreement in addition agree to assign against all (if any) claims, liabilities, damages, losses, penalties, punitive damages, expenses, any arising reasonable legal fees and/or costs of any kind or any amount that may arise. This includes, but is not limited to, any amount which may result from the negligence of or the breach of this Agreement by the Party that is indemnified, its successors and assigns that occurs in terms of this Agreement.
– This section will remain in full force and tact as well as effect, even upon the termination of the Agreement naturally or the early termination by either of the Parties.
Limitation Of Liability
– Under no circumstances will either Party be liable for any indirect, special, consequential, or punitive damages (including lost profits) arising out of, or relating to, this Agreement or the transactions it contemplates (whether for breach of contract, tort, negligence, or other form of action) in the event that such is not related to the direct result of one of the Parties’ negligence or breach.
Governing Law
– This Agreement shall be governed by and construed in accordance with the laws of ______________.
Alternative Dispute Resolution
– This Agreement shall be governed by and construed in accordance with the laws of ______________.
Amendments
– The Parties agree that any amendments made to this Agreement must be in writing, where they must be signed by both Parties to this Agreement.
– Accordingly, any amendments made by the Parties will be applied to this Agreement
Assignment
– The Parties agree not to assign any of the responsibilities in this Agreement to a third party, unless consented to by both Parties in writing.
Entire Agreement
– This Agreement contains the entire agreement and understanding among the Parties to it with respect to its subject matter, and supersedes all prior agreements, understandings, inducements and conditions, express or implied, oral or written, of any nature whatsoever with respect to its subject matter. The express terms of the Agreement control and supersede any course of performance and/or usage of the trade inconsistent with any of its terms.
Severability
– In the event that any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, then the remaining provisions will remain in force in accordance with the Parties’ intention.
Signature And Date
– The Parties hereby agree to the terms and conditions set forth in this Agreement and such is demonstrated by their signatures below:
Landscaper
Name: ______________________
Signature: ___________________
Date: _______________________
Client
Name: ______________________
Signature: ___________________
Date: _______________________
Related Proposals and Templates
Get access to our free Lawn
Service Contracts
You have hourly rates to negotiate and commercial tenders to win, the last thing you want to bog you down is compliance.
Our landscaping contract has been reviewed by legal experts and professional proofreaders to give you peace of mind.
Click below to download the template
